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Mistakes Companies Make When Choosing an Office Mover

Moving an office can be a costly and hectic ordeal. A company cannot afford to shut down for the duration of its move, which means it has to move while still conducting business. This paves the way for numerous errors and liability issues that can impact a company in both the short- and long-term. Before you move your business–whether large or small–consider these common mistakes companies make when relocating.Get more details about

Choosing the Lowest Bid
Most businesses are savvy enough to request bids from numerous office movers. This provides a broad range of offers and gives businesses the opportunity to select the right moving company for them. Problems arise when a business chooses its moving company based on price only. Selecting low-priced movers runs the risk of hiring unprofessional office movers that don’t have your best interests in mind, which includes safely moving equipment and securely transferring sensitive data. Furthermore, some companies offer a lower upfront bid only to add additional charges once the move is complete.

Ignoring Risks
Many companies assess basic risks when moving, but they often do not estimate the broad range of risks that accompany relocating a business and hiring an office mover. Businesses will consider the obvious risks-damaged furniture and broken electronics-but they do not look into risks that are much more substantial. The more serious risks include breaking the secure chain of custody, not protecting confidential information and sensitive records during the move, unplanned downtime due to slow and sloppy movers that decrease productivity, unexpected losses due to poorly insured movers, and inadequate finances in place to handle these potential risks.

While some office movers conduct background checks on their employees, others do not, which can pose a serious risk for businesses that must be vigilant in protecting private information from identity thieves masquerading as movers. Businesses must also ensure that the moving company they hire does not use temporary workers and that their movers are skilled and experienced in office moving and the secure chain of custody procedures that accompany any relocation. Medical offices and physicians must take additional steps to ensure the office mover they hire is compliant with HIPAA regulations and that patient confidentiality is protected at all costs.

Ignoring Legal Issues
Moving an office creates numerous legal issues that businesses tend to forget or downplay. Rental agreements for both the old and new space must be considered. Most of these agreements are subject to tight regulations and business owners can set themselves up for failure if they do not review them. It is recommended that business owners hire attorneys to review new and old contracts to ensure that not only the new office is sound, but that the old office will not cause legal issues down the road.

Legal issues can also arise from a data breach during an office move that exposes the private information of customers, employees, and the business itself. In addition to the bad publicity that results in any large-scale data breach that gives identity thieves instant access to people’s date of birth, Social Security number, medical data, email addresses, and other personal information, the legal issues may be the most damaging of all. After businesses are done paying government-imposed fines and restitution to customers and employees in private lawsuit settlements, they may find that they’ve gone bankrupt. Hiring a professional office mover and records management company is the only way to ensure such a disaster doesn’t occur.

Overlooking Important Details
Your best move is to do your homework and thoroughly vet moving companies before packing the first box. Don’t assume all movers are the same. They’re not. Some have the combined experience and expertise to not only do the heavy lifting, but also to diligently protect each and every piece of sensitive information through secure chain of custody procedures. Many do not. Some office movers only hire employees that pass a rigorous background check and then receive special training in the secure transfer of all documents, files, and records during a move. Many simply hire unskilled, unchecked, temporary labor whenever a job is too big for the company’s regular staff.

These are just a few of the mistakes and pitfalls companies can make if they fail to hire a professional office mover that protects their business before and during a move so they won’t have problems afterwards and can quickly get back to business.

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